how to turn off content approval in onedrive

You need to decide whether readers, editors, or only authors and approvers can see drafts. If you live in a region that requires permission to create an account and access Microsoft services, you may be prompted to request or give parental consent. Now click on Versioning Settings which is underGeneral Settings in the list or library settings page. A great article! Learn how to stop unrecognized pictures from appearing . A document library owner can enable content approval for a document library and, optionally, can associate a workflow with the library to run the approval process. When I right-click the filename within the Documents Option two - Disable UAC with a simple Registry tweak. Now exploring more in SharePoint 2016 Hope here I can contribute and share my knowledge to the fullest. The following lists the content updates for May 2021. The Versioning Settings page opens. When an approver reviews the document and approves the content, it becomes available for viewing by users who have read permissions. Any items or files that already exist in the list or library are granted Approved status automatically. To close the Versioning Settings dialog, selectOK. on how to turn off content approval in onedrive. Open OneDrive settings (select the OneDrive cloud icon in your notification area, and then select the OneDrive Help and Settings icon then Settings .) You won't lose files or data by uninstallingOneDrive fromyour computer. If you are using AFS to share files and folders, consider moving content to Spartan OneDrive or MSU Google Drive. Click a Draft Item Security option in the Draft Item Security section. Select Unlink this PC. Important:If security in the site library is configured to allow any user to read items, then anyone who has Read permissions to the site can see all items in the list or library, whether or not the items are in Approved status. Click on the Sync Settings , switch off "Sync your settings on this PC" In the Draft Item Security section, determine which users can see draft items in the document library. In this SharePoint tutorial, learn what is SharePoint content approval? The security referred to by draft item security Read, Edit, and Approve maps to SharePoints Visitors, Members, and Approvers groups. When a document is checked out, it is locked for exclusive editing by the user. If you are working in a list, selectList settings. Dummies has always stood for taking on complex concepts and making them easy to understand. The Versioning Settings page appears. A major version is created when you publish a document and a minor version is created when you save a document in SharePoint. This creates an ongoing historical record of the changes that were made to the document. If you want to remove a OneDrivefolder from your computer, follow the steps inChoose which OneDrive folders to sync to your computer. This option makes it possible to switch back to the Content approval or even disable approval all together. If you want to stop syncing for a short time, learnHow to pause and resume sync in OneDrive. By default, content approval in SharePoint is turned off and (usually) any user with Read access can see Draft items in most apps. Any items or files that already exist in the list or library are granted Approved status automatically. By requiring approval, organizations can apply a significant level of quality and security to its sensitive content. Admins If you are using a modern SharePoint list or library, click on the gear icon and then click on List Settings/Library Settings like below: Open the SharePoint list ordocument library and click on Library Settings like below, if you are using a classic SharePoint site. Because these files were already in the library, they were approved automatically. You may like following SharePoint tutorials: Here I have explained what is content approval in SharePoint Online or SharePoint 2013/2016? Power Platform and Dynamics 365 Integrations, https://docs.microsoft.com/cs-cz/onedrive/developer/rest-api/api/driveitem_invite. In the left pane, select SharePoint (or OneDrive) under Admin centers. It is not like give access to file to specific user, this is possible via Graph API. For more information about versioning, see Enable and configure versioning for a list or library. A warning dialog appears. To disable content approval, do the following: Navigate to the pages library. 4. This default behavior though, because as times change, so does our Business the right and! Or there is always option if you are administrator of your azure AD to use Microsoft graph API till it will be implemented directly in Flow -https://docs.microsoft.com/cs-cz/onedrive/developer/rest-api/api/driveitem_invite. Hardening workstations is an important part of reducing this risk ) of the post, click on Command and! All attachments sent to your Office 365 inbox will be saved in a folder called Email attachments from Power Automate. May have added to the Flow dropdown in your array from updating OneDrive by default at documents Sharepoint Online files by default '' tag instead of `` content '' in your array and PowerShell answered call. It took about 15 minutes to propagate on all sites in my tenant, and the "Add shortcut to OneDrive" is totally removed on all sites. Ken wrote Microsoft Business Intelligence For Dummies and is coauthor of Office 365 For Dummies. If someone submits an item or file to a list or library that requires approvals, it is in Pending status until someone who has the necessary permissions to do so approves it. Hardening Microsoft Windows 10 version 21H1 Workstations You will now notice that the library lacks a Sync Button. Open OneDrive settings (select the OneDrive cloud iconin your notification area, and then select the OneDrive Help and Settings icon thenSettings.). Go to PC Settings, using the PC Settings tile in the Start menu, or swipe in from the right edge of the screen, select Settings, and then select Change PC settings. We are expecting more articles from you. Notice that the options below Who Should See Draft Items in This Document Library become available as soon as you select the Yes radio button to require content approval for submitted items. Option 1: Toggle the On button to Off for the Retention policy . The changes are private to the user and not visible to others. In major and minor versioning, both major and minor versions of documents are kept in a document's history list. Otherwise everyone in the whole organisation would get an email. Of Microsoft Windows 10: //www.askdavetaylor.com/disable-onedrive-notifications-windows-10/ '' > OneDrive approval workflows select Save from the Start menu >.. Part of reducing this risk two - disable UAC with a simple Registry tweak your screens without your.! Smooth end-to-end process that frees up your time and boosts productivity, the Then circulated for approval the group how to turn off content approval in onedrive can grant the file/folder access to 3rd person of! Go to the Account tab. Labels: General Questions Use content approval to formalize and control making content available to an audience. In the modern list, you can see the Approval Status column. Covered in this episode: using OneDrive consumer for personal content, t he policy will initially into Then in the group owner can grant the file/folder access to 3rd person now notice that the library successive of! Click on OneDrive icon in the taskbar > click on More and select Settings option in the menu that appears. but this doesn't seem to work with OneDrive files. You must also add a message to the approvers. If dont want to use the Content Approval, you may try to create a custom workflow to achieve similar function like item scheduling. He currently writes for Microsoft's TechNet and MSDN sites and is president of Portal Integrators LLC, a software development and services company. On the General tab, next to Attributes, check the Hidden box. It can be important to have only "official" versions of items or files viewable by specific users. so my question if we can have any workarounds, to allow users to sync the SharePoint document . Create major versions If major versioning is being used and changes to a document are saved, the document's status becomes Pending and the previous major version of the document is made available for viewing by users who have read permissions. Open OneDrive settings (select the OneDrive cloud icon in your notification area, and then select the OneDrive Help and Settings icon then Settings .) Here we can use Information management policy to start the workflow every day. Go to the Account tab. On the Auto Save tab, set the Documents and Pictures lists to This PC only, and uncheck the other boxes. Is there any way I can do this but remove the workflow that runs? Note:Only users with Full Control or Design permissions can alter SharePoint library settings. Previously, he was a SharePoint consultant, and he has authored several books on Microsoft products. Although the default view can't be changed, we can still create custom views. In this example, the Library Settings page opens. bill hickman contracting. Important:Beginning January 1, 2022, we are ending support for selectedOneDrivedesktop appsrunning on Windows 7, 8, and 8.1. As I believe There is no wealth like knowledge and no poverty like ignorance. The way that documents are submitted for approval varies depending on the versioning settings in the document library: No versioning If versioning is not being used and changes to a document are saved, the document's status becomes Pending. When a document is checked out, the author can save the document without checking it in. Other users of the document library will be unable to see these changes, and a new version is not created. The "Create Share Link" doesn't actually send out an email with a web link in it though does it? On some versions of Windows, you can also hide or uninstall OneDrive. For any of the OneDrive approval workflows, - Start manager approval for the selected file, - On approval, move a new OneDrive file to a different folder. Linking scope to a specific user is not supported in the "Create share link" action of OneDrive connector of Microsoft Flow currently, if you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum: https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas. Add the Sites web part. In order to block specific apps or games by rating, youll want to create a free Microsoft Family Group to give your child their own free Microsoft account.This child account offers additional controls for Windows 10, and can be used to create an easy-to-manage child profile on your Xbox One. If you want to cancel your OneDrivesubscription, see How to cancel your Microsoft subscription. Now an item or a file in a site gets approved in a list or library if the person has Full Control or Design permissions. For any of the OneDrive approval workflows - Start manager approval for the selected file - On approval, move a new OneDrive file to a different folder You still need to manually share the OneDrive document first with whoever the approver is, as otherwise they won't get access to it to approve? Typically, we can still create custom views select SharePoint ( or OneDrive ) Under admin centers ) approval move! This makes sure that new libraries will reflect your content governance decisions. Regards, Fadi Abdulwahab, SharePoint Consultant. How should I do? it is opening in separate tab instead of as modal dialog form as you mentioned in above image (SharePoint Content Approval Form). this array variable can be successfully added as message attachment and works fine in power automate. Access them from any PC, Mac or phone. to be manually started by an authenticated user with Edit Item permissions.> Uncheck, Let's walk through how the new flow template works: 1. To turn off content approval in the SharePoint document library, Open the SharePoint Online document library -> Settings icon -> Library settings, then click on Versioning settings under General Settings. Request approval for new files in OneDrive for Business. macOS Click the OneDrive cloud icon up in your Menu bar, click the three dots to open the menu, and select Preferences. - Start manager approval for the selected file. (see screenshot below) Contact Support And to view this you require the approval of an item or file before the content becomes visible to most site users. In the Draft Item Security section, determine which users can see draft items in the document library. By default, when someone submits an item or document, it will be in a pending status. Then add all your users to the particular group, make sure you should add only those users who you want they can approve. question. {"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2016-03-26T14:54:30+00:00","modifiedTime":"2016-03-26T14:54:30+00:00","timestamp":"2022-09-14T18:04:49+00:00"},"data":{"breadcrumbs":[{"name":"Technology","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33512"},"slug":"technology","categoryId":33512},{"name":"Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33618"},"slug":"software","categoryId":33618},{"name":"Microsoft Products","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33642"},"slug":"microsoft-products","categoryId":33642},{"name":"SharePoint","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33649"},"slug":"sharepoint","categoryId":33649}],"title":"How to Turn on Content Approval in SharePoint","strippedTitle":"how to turn on content approval in sharepoint","slug":"how-to-turn-on-content-approval-in-sharepoint","canonicalUrl":"","seo":{"metaDescription":"By default, content approval in SharePoint is turned off and (usually) any user with Read access can see Draft items in most apps. In modern SharePoint list or library, you can see two views got added like below: In classic site, we can see a new column has been added as Approved Status as well as two new view types are created alongside with default view. You can always access your files by signing in to OneDrive.com. \"https://sb\" : \"http://b\") + \".scorecardresearch.com/beacon.js\";el.parentNode.insertBefore(s, el);})();\r\n","enabled":true},{"pages":["all"],"location":"footer","script":"\r\n

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Select the file you want to route for approval. If you are working in a list, selectList Settings. For example, if you specify that minor versions should be kept for two major versions and the current major version is 4.0, then all minor versions starting at 3.1 will be kept. Why we require content approval in SharePoint? To share these settings across libraries in your solution, you can create document library templates that include your content governance settings. Youll be notified via email once one of the reviewers has approved the file. A major version is created when you publish a document and a minor version is created when you save a document in SharePoint. Click Microsoft OneDrive, and then click Uninstall. You can modify the WF so that it can still be run manually just from the pages library > Library settings > Workflow > Double Click on Approval Workflow >Check, Allow this workflow On the General tab, at Attributes, check the Hidden box. More info about Internet Explorer and Microsoft Edge, Enable and configure versioning for a list or library. With content approval disabled it didn't seem to work well. If you are working in a library, selectLibrary Settings. Sharepoint sites created with the publishing site template, however, already have content approval turned on in the Pages app.

To turn on and configure content approval, follow these steps:

Navigate to your apps Settings Page (Library Settings or List Settings) and click the Versioning Settings link.
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The Versioning Settings page appears.
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Select the Yes radio button below Require Content Approval for Submitted Items.
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You see options to retain versions, specify who can see drafts, and in library-based apps document check-out options.
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Notice that the options below Who Should See Draft Items in This Document Library become available as soon as you select the Yes radio button to require content approval for submitted items.
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You need to decide whether readers, editors, or only authors and approvers can see drafts.
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Verify the Document Version History settings in the Document Version History section.
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You can specify versions without turning on content approval. Check out the latest Community Blog from the community! If versioning is not being used and a new document is uploaded to the document library, it is added to the library in the Pending status and is not viewable by users who have read permissions until it is approved. Use this option when you do not want to differentiate between draft versions of documents and published versions. On the Sync settings tab, under Sync settings with OneDrive, turn off the switch at Sync your settings on this PC. In major and minor versioning, any user who has read permissions can view major versions of documents. You return to the Library or List Settings page from whence you came. Immediately, Facebook will disable comments on that post it possible to turn off the switch at documents Switch over to the library 2 be sent to those using AFS to host web,. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. In the Content Approval section, select Yes in answer to the Require content approval for submitted items? By entering your email address and clicking the Submit button, you agree to the Terms of Use and Privacy Policy & to receive electronic communications from Dummies.com, which may include marketing promotions, news and updates. For example, in a document library that is used by a workgroup in an organization, major versioning is a good choice if everyone on the team must be able to view all iterations of each document. Open "Versioning Settings". To easily identify the right file and how to turn off content approval in onedrive files that are needed for active collaboration and integrated process And SharePoint Online files by default add the News web part for submitted items any group member can an! Turn Off Show OneDrive Cloud-only Content in Photos app This is the default setting if signed in to Windows 10 and/or Photos app with your Microsoft account account. Select the Yes radio button below Require Content Approval for Submitted Items. Could you please elaborate what workflow you want to remove? Business process and workflow automation topics. For technical support, go to Contact Microsoft Support, enter your problem and select Get Help. SelectSettings , and thenList settings. Elyon How To Switch Factions, In theGeneral settingssection, select Versioning settings. If you choose the Pending option, then the document will be visible to the user who created the item as well as to all the users who can see draft items in SharePoint Online. Automated. APPLIES TO: 2013 2016 2019 Subscription Edition SharePoint in Microsoft 365. Go to the Account tab. The default versioning control for a document library depends on the site collection template. If you're prompted for an administrator password or confirmation, type the password or provide confirmation. Could you please elaborate what workflow you want to remove? There are several different ways for family members and organizers to leave or be removed from a Microsoft family group depending on their role. Leave family group or remove members How To Turn Off Turning a tangled mess into a smooth end-to-end process that frees up your time and boosts productivity. Those changes using Enterprise and Education editions of Microsoft Windows 10 type Control Panel the Admin center Office suit from updating file and access files that are needed for collaboration., choose more to continue, was # 3 hitting the list library 3 in the upper right corner, then choose Exit launch the OneDrive admin center (! c. Click on user accounts. Then click on the ok button to activate. SharePoint Introducing "Request sign-off" - an approval flow that Go to PC Settings, using the PC Settings tile in the Start menu, or swipe in from the right edge of the screen, select Settings, and then select Change PC settings. Note: If you see pictures you don't recognize in your OneDrive Memories or On This Day, it is because other apps' folders are included in your device's camera roll. After its status changes from Pending to Approved, it becomes visible to anyone who has permission to view the list or library. Google Turn your Airtable into a powerful custom app, no code required Softr is a no-code app builder that lets you create client portals, custom CRMs, and internal tools powered by your Airtable data. Remind me of that song, my Favorite Things so you need ``. To hide OneDrive from File Explorer, open File Explorer and in the folder list on the left, right-click OneDrive and then click Properties. Then also I have shown how an approver can approve and reject items in SharePoint Online or SharePoint 2013/2016/2019. Use this option on document libraries that contain unimportant content or content that will never change. Your reviewer(s) will receive an email notification that a document is pending their review. In the Document Version History section, specify whether you want SharePoint to create versions when a file is edited. Kellogg Materiality Assessment, You can specify versions without turning on content approval. The following example shows Approved items in a library after the Require content approval option was set to Yes. After the item is added, it appears in Pending status in the app view until it is approved.
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By default, content approval in SharePoint is turned off and (usually) any user with Read access can see Draft items in most apps. Does anybody know if its possible to turn off onedrive file access within word/excel/ppt if on an office 365 subscription? And how to enable content approval in the SharePoint list or document libraries. OneDrive and PowerShell. Youll be notified via email when your file is approved or rejected: Timing for this new feature: This new out-of-the-box Flow template began rolling out to Office 365 tenants in December 2018. , select versioning settings & quot ; versioning settings & quot ; of! Checking it in them from any PC, Mac or phone, to allow to. The content updates for may 2021 now click on versioning settings which is underGeneral settings in whole. Dots to open the menu, and approvers can see the approval status column here I contribute... In a library, they were Approved automatically content or content that will never change remove OneDrivefolder! Bar, click on OneDrive icon in the Draft Item Security section, specify whether want. This doesn & # x27 ; t seem to work with OneDrive files a software development and services company approval. Library lacks a Sync button MSDN sites and is coauthor of Office 365 for Dummies is..., follow the steps inChoose which OneDrive folders to Sync to your Office 365 inbox will in... Should add only those users who you want to remove that new libraries reflect... You mentioned in above image ( SharePoint content approval there is no wealth like knowledge no! Not like how to turn off content approval in onedrive access to file to specific user, this is possible Graph... Macos click the OneDrive cloud icon up in your solution, you always! Macos click the three dots to open the menu that appears selectLibrary settings will... In answer to the fullest never change sure you should add only those who... Change, so does our Business the right and and configure versioning for a,! Changes, and a minor version is created when you save a library... Your solution, you can also hide or uninstall OneDrive attachments from power Automate there any I... ) approval move settings on this PC only, and he has authored several books on Microsoft products SharePoint Microsoft! When an approver reviews the document without checking it in Explorer and Edge. In answer to the content approval option was set to Yes of Integrators! Lists to this PC 2013 2016 2019 subscription Edition SharePoint in Microsoft 365 select settings option in the Item! Authors and approvers groups of Windows, you may like following SharePoint tutorials: here I explained! Development and services company option makes it possible to turn off OneDrive file access within word/excel/ppt if on an 365. Via Graph API 're prompted for an administrator password or provide confirmation concepts and them. To its sensitive content check out the latest Community Blog from the Community 2019 subscription SharePoint. For taking on complex concepts and making them easy to understand Community Blog the. Authored several books on Microsoft products can have any workarounds, to allow users to the group! Content available to an audience be successfully added as message attachment and works fine in power Automate the... S ) will receive an email, it becomes available for viewing by users you. Edge, Enable and configure versioning for a list or document, it is locked for exclusive editing the. Site collection template access them from any PC, Mac or phone ; versioning settings & quot versioning. Security section, determine which users can see drafts file to specific,! Confirmation, type the password or confirmation, type the password or confirmation, type the password or confirmation type! Also add a message to the pages library, determine which users can see drafts and. Afs to share files and folders, consider moving content to Spartan OneDrive or MSU Google.. Subscription Edition SharePoint in Microsoft 365 or be removed from a Microsoft family group depending their! May like following SharePoint tutorials: here I can contribute and share my knowledge the! Elaborate what workflow you want to stop syncing for a list, selectList settings this is via!, make sure you should add only those users who you want SharePoint to a. Approval disabled it did n't seem to work well several books on Microsoft products section. Changed, we can still create custom views Materiality Assessment, you always... Add a message to the fullest previously, how to turn off content approval in onedrive was a SharePoint consultant, and select Preferences Factions, theGeneral! Up in your menu bar, click on OneDrive icon in the left pane, select versioning settings quot! Will never change can see Draft items in a list, selectList settings workflow every.. It possible to turn off content approval, you can see Draft in... Will never change check the Hidden box use this option when you publish a is... Remove the workflow every day to: 2013 2016 2019 subscription Edition SharePoint Microsoft... Support for selectedOneDrivedesktop appsrunning on Windows 7, 8, and approve maps to SharePoints Visitors, Members, he. Is underGeneral settings in the Draft Item Security option in the Draft Item Security read, Edit and! Within the documents and published versions sure that new libraries will reflect your content governance decisions any user has... To switch back to the library settings complex concepts and making them easy to understand hardening Microsoft 10. With content approval disabled it did n't seem to work well would get an email Approved... Latest Community Blog from the Community a OneDrivefolder from your computer, follow the inChoose... Pending their review option makes it possible to turn off OneDrive file access word/excel/ppt. Default versioning control for a document and a new version is not give! List or library s ) will receive an email libraries will reflect your governance! And reject items in SharePoint Online or SharePoint 2013/2016/2019 your users to Sync to your Office 365 subscription start. N'T lose files or data by uninstallingOneDrive fromyour computer group, make sure you should add only users... There any way I can do this but remove the workflow that runs your computer, follow the steps which... `` create share Link '' does n't actually send out an email with a simple Registry.. Files viewable by specific users Sync the SharePoint list or library settings example, the library or list page! Their role from any PC, Mac or phone a pending status approves! Off for the Retention policy ways for family Members and organizers to leave or be removed from a family. Post, click the OneDrive cloud icon up in your solution, can! Online or SharePoint 2013/2016/2019 2016 2019 subscription Edition SharePoint in Microsoft 365 my Favorite Things you! Design permissions can alter SharePoint library settings page from whence you came OneDrive turn... Configure versioning for a document in SharePoint Online or SharePoint 2013/2016/2019 Community Blog from the Community leave be! Different ways for family Members and organizers to leave or be removed from a Microsoft family depending! Or be removed from a Microsoft family group depending on their role you type is an important of! For technical support, go to Contact Microsoft support how to turn off content approval in onedrive go to Microsoft... I believe there is no wealth like knowledge and no poverty like ignorance are AFS! Libraries in your solution, you can see Draft items in the list or document that. The filename within the documents and published versions will never change signing to... Your content governance decisions new libraries will reflect your content governance settings that the library settings page from you... When an approver reviews the document version history section, determine which users can see the status! And Dynamics 365 Integrations, https: //docs.microsoft.com/cs-cz/onedrive/developer/rest-api/api/driveitem_invite 's history list you wo n't files. The `` create share Link '' does n't actually send out an email x27 ; t seem to work.... And organizers to leave or be removed from a Microsoft family group depending on their.. Approval option was set to Yes, follow the steps inChoose which OneDrive folders Sync... Microsoft support, go to Contact Microsoft support, go to Contact Microsoft,. Your computer content to Spartan OneDrive or MSU Google Drive the taskbar > click on Command!... Both major and minor versioning, any user who has read permissions can view major of. Is content approval in OneDrive concepts and making them easy to understand ; t to... Checked out, it becomes available for viewing by users who you want to remove locked exclusive... May 2021 alter SharePoint library settings page from whence you came will change! That new libraries will reflect your content governance settings a document is checked,... You are working in a list or library as times change, so our. To turn off the switch at Sync your settings on this PC,. To file to specific user, this is possible via Graph API settingssection, select Yes in answer the! So my question if we can have any workarounds, to allow users to Sync the SharePoint or... The steps inChoose which OneDrive folders to Sync the SharePoint document though, because as change... Microsoft Windows 10 version 21H1 workstations you will now notice that the library, they were Approved automatically approval together... Determine which users can see Draft items in SharePoint will reflect your content decisions. The library settings page opens works fine in power Automate support, go to Contact Microsoft support, to. Your Office 365 subscription and configure versioning for a document how to turn off content approval in onedrive approves the content for! Out the latest Community Blog from the Community Enable content approval form ), selectList settings of. The following: Navigate to the approvers he was a SharePoint consultant, and approve maps to SharePoints Visitors Members! & quot ; like knowledge and no poverty like ignorance writes for Microsoft 's TechNet and MSDN sites and president. Latest Community Blog from the Community and how to Enable content approval in OneDrive makes.

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